FINANCIAL RECOVERY AND COMPLIANCE SPECIALIST
City of New York
New York, NY, USA
Published 3 days ago
Compliance Management Systems / Technology
Company Description
Job Description
New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.
NYCEM's Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.
The Finance Unit works to increase the agency's capabilities through identifying and securing grant funding, assists units in developing programs that meet the objectives of the City's investment strategies, continues sustainment of key agency programs, and ensures compliance.
The Financial Recovery and Compliance Specialist will assist with overseeing agency wide assessment activities to improve the internal control environment. The Specialist with also foster greater compliance with rules and regulations. The Specialist will also assist with regulating disallowances to ensure that monies are used for the intended purpose. Under the direction of the Director of Financial Recovery and Compliance, responsibilities may include but are not limited to the following:
-Support the unit's response to audits and monitoring activities from oversight agencies.
-Analyze findings from audits and monitoring visits and coordinate corrective actions, referring to manuals to support audit findings and reinforce recommendations, updating policies and procedures in response to audit recommendations.
-Liaise with the NYC Office of Management and Budget's Homeland Security Compliance and Monitoring Unit (HSCMU) for compliance and monitoring requests.
-Support the disaster cost recovery program for NYCEM to manage FEMA public assistance funding and maximize federal reimbursement after a major disaster.
-Coordinate with NYC OMB assisting city agencies via the NYC Disaster Cost Recovery (DCR) plan, messaging to liaisons, collecting fiscal data on meeting the PA threshold for disaster declarations, as well as sharing, updating, and presenting training materials to city agencies on disaster cost recovery.
-Assist with the administration of the New York City Urban Area Working Group (UAWG) to establish regional collaboration on the Urban Area Security Initiatives (UASI) grant program objectives.
-Refine and develop policies and procedures from audit and fiscal monitoring visits to strengthen internal controls for Finance unit during daily tasks and emergency operations.
**PLEASE NOTE THE FOLLOWING:
The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.
(GRANT FUNDING LANGUAGE - HCM will select)
Funding - This position is supported with a federal Urban Area Security Initiative (UASI) grant funding through 8/31/2025 with the possibility of an extension.
Candidates must be authorized to work in the United States without employer support to be eligible for selection.
For this position, the "Special Note" below in the Minimum Qualification Requirements does apply.
IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.
Preferred Skills:
-Prior experience with audits and fiscal monitoring requests
-Experience with the FEMA Public Assistance Program or federal disaster programs
-Strong written and verbal communication skills
In addition, the selected candidate will be able to demonstrate proven ability in the following areas, from the agency's performance management model:
Competencies:
oKnowledge - possesses appropriate subject matter expertise.
oWork Ethic and Productivity - produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
oStrategic Problem Solving and Innovation - is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
oEffective Communication - communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
oTeamwork - encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
**Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.**
Qualifications
1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or
3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed "1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job Description
New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.
NYCEM's Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.
The Finance Unit works to increase the agency's capabilities through identifying and securing grant funding, assists units in developing programs that meet the objectives of the City's investment strategies, continues sustainment of key agency programs, and ensures compliance.
The Financial Recovery and Compliance Specialist will assist with overseeing agency wide assessment activities to improve the internal control environment. The Specialist with also foster greater compliance with rules and regulations. The Specialist will also assist with regulating disallowances to ensure that monies are used for the intended purpose. Under the direction of the Director of Financial Recovery and Compliance, responsibilities may include but are not limited to the following:
-Support the unit's response to audits and monitoring activities from oversight agencies.
-Analyze findings from audits and monitoring visits and coordinate corrective actions, referring to manuals to support audit findings and reinforce recommendations, updating policies and procedures in response to audit recommendations.
-Liaise with the NYC Office of Management and Budget's Homeland Security Compliance and Monitoring Unit (HSCMU) for compliance and monitoring requests.
-Support the disaster cost recovery program for NYCEM to manage FEMA public assistance funding and maximize federal reimbursement after a major disaster.
-Coordinate with NYC OMB assisting city agencies via the NYC Disaster Cost Recovery (DCR) plan, messaging to liaisons, collecting fiscal data on meeting the PA threshold for disaster declarations, as well as sharing, updating, and presenting training materials to city agencies on disaster cost recovery.
-Assist with the administration of the New York City Urban Area Working Group (UAWG) to establish regional collaboration on the Urban Area Security Initiatives (UASI) grant program objectives.
-Refine and develop policies and procedures from audit and fiscal monitoring visits to strengthen internal controls for Finance unit during daily tasks and emergency operations.
**PLEASE NOTE THE FOLLOWING:
The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.
(GRANT FUNDING LANGUAGE - HCM will select)
Funding - This position is supported with a federal Urban Area Security Initiative (UASI) grant funding through 8/31/2025 with the possibility of an extension.
Candidates must be authorized to work in the United States without employer support to be eligible for selection.
For this position, the "Special Note" below in the Minimum Qualification Requirements does apply.
IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.
Preferred Skills:
-Prior experience with audits and fiscal monitoring requests
-Experience with the FEMA Public Assistance Program or federal disaster programs
-Strong written and verbal communication skills
In addition, the selected candidate will be able to demonstrate proven ability in the following areas, from the agency's performance management model:
Competencies:
oKnowledge - possesses appropriate subject matter expertise.
oWork Ethic and Productivity - produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
oStrategic Problem Solving and Innovation - is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
oEffective Communication - communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
oTeamwork - encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
**Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.**
Qualifications
1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or
3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed "1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.