Compliance Administrator
Mitie
Wythenshawe, Manchester, UK
Published 6 days ago
Compliance Management Systems / Technology
Job Overview
To ensure statutory documentation is completed and records maintained
To follow and maintain the PM Compliance process in line with Mitie standard processes
Generation of reporting
To ensure compliance is maintained and SLA's are achieved
Administer accurate records
Main Duties
Complete PM's in Maximo adhering to the compliance process and ensuring all paperwork is attached including any certification
Identify missing/incomplete paperwork chase and escalate where appropriate
Raise reactive remedial work orders on Maximo for any non-satisfactory PM's
Ensure appropriate action on engineer remedial's as per PPM process
Uploading all certification where Maximo dictates this is required
Using Compliance and Certification reports to chase outstanding PM tasks and missing certification
Assist with the decommissioning process to ensure Maximo is up to date.
Approve to pay report - confirm works completed before approving, check budget cost against purchase orders and agree uplifts with contract management
To assist with adhoc duties as and when required.
What we are looking for
Administrative experience essential
A knowledge of the hard services and facilities management sectors is desired
Relationship building skills - in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, support and guide team members as required
Strong IT skills including Excel to intermediate level
Maximo Knowledge preferred but not essential.
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,000!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Ritik Gupta at Ritik.Gupta@mitie.com.
Since 1987, Mitie's 68,000 employees have been maintaining companies globally. We are the UK's leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
Join our Mitie Team.
Together our diversity makes us stronger.
To ensure statutory documentation is completed and records maintained
To follow and maintain the PM Compliance process in line with Mitie standard processes
Generation of reporting
To ensure compliance is maintained and SLA's are achieved
Administer accurate records
Main Duties
Complete PM's in Maximo adhering to the compliance process and ensuring all paperwork is attached including any certification
Identify missing/incomplete paperwork chase and escalate where appropriate
Raise reactive remedial work orders on Maximo for any non-satisfactory PM's
Ensure appropriate action on engineer remedial's as per PPM process
Uploading all certification where Maximo dictates this is required
Using Compliance and Certification reports to chase outstanding PM tasks and missing certification
Assist with the decommissioning process to ensure Maximo is up to date.
Approve to pay report - confirm works completed before approving, check budget cost against purchase orders and agree uplifts with contract management
To assist with adhoc duties as and when required.
What we are looking for
Administrative experience essential
A knowledge of the hard services and facilities management sectors is desired
Relationship building skills - in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, support and guide team members as required
Strong IT skills including Excel to intermediate level
Maximo Knowledge preferred but not essential.
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,000!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Ritik Gupta at Ritik.Gupta@mitie.com.
Since 1987, Mitie's 68,000 employees have been maintaining companies globally. We are the UK's leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
Join our Mitie Team.
Together our diversity makes us stronger.