FM Compliance Administrator
Arcus FM
Glasgow, UK
Published 3 weeks ago
Compliance Management Systems / Technology
Full time
Why Join Us
We are seeking a proactive and organised FM Compliance Administrator to support our Facilities Management team by ensuring all compliance obligations are met across our sites. This is a great opportunity for someone with strong administrative and planning/scheduling skills with previous facilities experience.
You'll be working up to 40 hours a week Monday to Friday, providing support administration and planning/scheduling support to the compliance team.
What You'll Be Doing
You'll play an important role within our compliance team:
Our ideal candidate would have:
You'll have exceptional attention to detail, be a great problem-solver, with exceptional interpersonal skills. You'll have the ability to work collaboratively with all colleagues, contractors, and sub-contractors.
It makes no difference to which industry or sector you've worked in! If you have exceptional communication and IT skills, great eye for detail and have worked within a compliance environment, then we want to hear from you!
Benefits of Working at Arcus:
Please use the 'apply' button to submit your application
Requisition ID
2025-6957
We are seeking a proactive and organised FM Compliance Administrator to support our Facilities Management team by ensuring all compliance obligations are met across our sites. This is a great opportunity for someone with strong administrative and planning/scheduling skills with previous facilities experience.
You'll be working up to 40 hours a week Monday to Friday, providing support administration and planning/scheduling support to the compliance team.
What You'll Be Doing
You'll play an important role within our compliance team:
- Manage and update internal CAFM systems
- Monitor and manage email accounts
- Liaise with sub-contractors to ensure services are booked in and received on time
- Review sub-contractor and engineer compliance documentation
- Upload and manage compliance documentation into E Logbook and CAFM system
- Provide information for compliance reporting to Capita and Arcus Regional Management
- Liaise with senior management to escalate issues when required
- Awareness and understanding of contractual limits to allow maintenance remedial works to progress
- Maintain trackers for financial and operational purposes
- Monitor compliance planned maintenance works to ensure works are completed within SLA
- Raise purchase orders for subcontractors and materials
- Deal with compliance related queries
- Management of overdue compliance task
Our ideal candidate would have:
- GCSE/Scottish Standards in Maths and English
- Experience within a Facilities Management and compliance environment (desirable)
- Strong Excel skills with experience of other MS Office applications i.e. Word and Outlook
- Experience of using CAFM systems (desirable)
- Self-motivated, self-disciplined with strong time management skills
- Ability to work under pressure in a fast-paced environment
- Strong planning, analytical and organisational skills
- Confidence to deal with stakeholders at all levels
- Ability to prioritise and manage conflicting deadlines
- A team player with strong interpersonal sills
- Ability to communicate effectively with a wide range of people both verbally and in writing
- High level of attention to detail with the confidence to question information
You'll have exceptional attention to detail, be a great problem-solver, with exceptional interpersonal skills. You'll have the ability to work collaboratively with all colleagues, contractors, and sub-contractors.
It makes no difference to which industry or sector you've worked in! If you have exceptional communication and IT skills, great eye for detail and have worked within a compliance environment, then we want to hear from you!
Benefits of Working at Arcus:
- Salary: £25,619 per annum
- Up to 4% discretionary bonus scheme, subject to achievement of targets
- 25 days annual leave + Bank Holidays
- Generous contributory pension scheme of matched contributions between 5% and 6%
- Life Assurance
- Learning & Development opportunities
- Funded Training Sponsorship Scheme
- Cycle to Work Scheme
- Health Cash Plan
- Modern open plan office with amenities
- Up to 10% off B&Q/ Trade Point
- 20% off Nuffield Fitness and Wellbeing Centres
Please use the 'apply' button to submit your application
Requisition ID
2025-6957