Compliance Administrator
Jones Lang LaSalle IP, Inc.
Derby, UK
Published 1 month ago
Compliance Management Systems / Technology
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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
We are looking for a talented Compliance Administrator to join the team in Derby. This is a new role in the team and your previous experience in scheduling or resource planning will be of benefit to undertake this position.
Main Duties & Responsibilities
Location:
On-site -Derby, GBR
Job Tags:
Hiring
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
We are looking for a talented Compliance Administrator to join the team in Derby. This is a new role in the team and your previous experience in scheduling or resource planning will be of benefit to undertake this position.
Main Duties & Responsibilities
- Responsible for the end-to-end scheduling and management of Portable Appliance Testing (PAT) including the planning of work with the Sub-Contractor, liaising with FM's to obtain approval for attendance.
- Upload the completed documentation to various portals/sharepoints.
- Liaise with the Sub-Contractor to ensure regular catch ups take place.
- Accurately record all the information necessary for the PAT testing scheduling.
- Monitor to achieve agreed service levels to keep customers informed of the progress of any 'ad-hoc' PAT testing requests raised.
- Resolve or escalate any issues with the PAT testing sub-contractor if they arise.
- To develop and maintain a good understanding of the JLL Corrigo application.
- Carry out amendments to the planned maintenance schedules and asset data in JLL Corrigo (CAFM system)
- Raise Work Orders on the Corrigo system.
- Assist the Asset Manager with the administration of asset verification, asset management and associated documentation. Upload documentation to various portals/sharepoints.
- Assist the Compliance Supervisor to review and progress any engineering defects that are raised during PM inspections.
- Assist the Capital Planning Manager with associated administration tasks and attend meetings as required with Rolls-Royce or their nominated persons.
- Review any remedial actions following audits and inspections with the FM's to assist them to progress the actions to closure. (EG: Fire Risk Assessments, Site Audits)
- To be prepared to work on any projects, and initiatives at short notice to support the changing needs of the business.
- Update sharepoint and various portals for the Asset & Compliance Team on request.
- Request purchase orders following the receipt of quotes.
- Maintain several electronic filing locations.
- Experience of working within a work order / scheduling / mobile resource planning / FM environment is advantageous.
- Experience of CAFM system and knowledge of PPM scheduling is an advantage.
- Able to understand and act on both verbal and written instructions/procedures.
- Computer literate in Word, Excel as a minimum
- Experience of working in a customer service environment.
- Excellent communication skills - both written and verbal - with high attention to detail
- Confident to manage own workload and understand how to prioritise your own workload.
- Ability to stay calm in a high paced environment
Location:
On-site -Derby, GBR
Job Tags:
Hiring
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.