Data & Compliance Specialist
State of Maine
Maine, USA
Published 1 week ago
Compliance Management Systems / Technology
Full time
Department of Health and Human Services (DHHS)
Management Analyst II
Opening Date: April 4, 2025
Closing Date: April 17, 2025
Job Class Code: 0393
Grade: 24 (Pro/Tech)
Salary: $54,433.60 - $76,336 per year*
*This is inclusive of a 5.33% recruitment and retention stipend.
Position Number: 02021-2503
Location: Augusta, Portland, or Caribou, Maine
This is a full-time position that can be located in Augusta, Caribou, or Portland and allows for partial teleworking (up to 3 days per week) with management approval.
Job Duties:
This full-time position works with a dedicated team of professionals to ensure or improve the health, safety and welfare of older adults and adults with disabilities by monitoring program compliance with evolving federal statues, program rules, and other criteria. This position is responsible for collaborating with program managers, program administrators, supervisors, contracted agencies, and others in carrying out the assigned duties. This position may require travel to service provider locations to complete on-site quality assurance and compliance monitoring activities. This position reports directly to the Quality Assurance Manager.
Major Duties Include:
• Conduct a range of monitoring and surveillance activities to determine the Department's compliance with Home and Community Based Services (HCBS) requirements, particularly to determine the rate of compliance with performance measures detailed in each of the HCBS programs.
• Plan and conduct program reviews in accordance with established processes and protocols, which include interfacing with community HCBS providers and/or agencies.
• Collect, review, and assess data from OADS data systems, community providers, and other sources as needed, to determine compliance with program requirements.
• Conduct data monitoring activities related to sustaining corrective action that was implemented due to federal audit findings and monitor compliance with the Reportable Events System rule (14-197 Chapter 12).
• Work cooperatively with a variety of stakeholders, including community-based providers, OADS staff, other DHHS and State offices, and other external entities.
• Use MS Excel and other electronic tools (e.g., PowerBI) to accurately record and summarize data.
• Stay current on HCBS waiver renewals, performance measures, and reporting requirements.
• Provide accurate and timely responses to data requests and other data projects.
• Participate in initiatives as assigned to support the Department's and Office's goals and objectives.
• Provide excellent customer service in conducting all work.
• Participate in meetings as assigned.
Minimum Qualifications:
To qualify, you must have eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.
Preference will be given to applicants with a bachelor's degree in social services or a related field, experience in conducting program compliance work, and experience with quality assurance and quality improvement development of services for older adults and persons with disabilities.
Please tell us about your experience in the following areas in your cover letter:
1) Knowledge of Medicaid programs or other related healthcare services and the ability to determine compliance with service delivery requirements (e.g., performance measures, quality monitoring, and/or other accreditation activities).
2) A demonstrated ability to obtain, review, aggregate and report on data.
3) A history of utilizing Microsoft programs, particularly Excel, Sharepoint, PowerBI, Outlook and Teams.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The Office of Aging & Disability Services (OADS) within DHHS oversees a broad range of services for older adults and adults with disabilities; home and community-based services (HCBS); long term services and supports (LTSS); a comprehensive system of support for individuals with intellectual and developmental disabilities and brain injuries; consumer-directed services; quality assurance and quality improvement services including independent assessment services; adult protective services; and public guardianship and/or conservatorship services for individuals who are incapacitated. OADS fulfills its mission through: Prevention, Intervention, Care Management, Community Partnerships, Policy and Information Services.
Application Information:
For additional information about this position please contact Jesse White at 207-561-4392 or by email at Jesse.H.White@Maine.gov
To apply, please upload a resume, post-secondary transcripts and cover letter addressing the 3 competency areas in the Requirements section. Applications submitted without a cover letter will be deemed incomplete and may not be reviewed. Please submit all documents or files in PDF format.
To request a paper application, please contact MandyHernandez@Maine.gov
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Management Analyst II
Opening Date: April 4, 2025
Closing Date: April 17, 2025
Job Class Code: 0393
Grade: 24 (Pro/Tech)
Salary: $54,433.60 - $76,336 per year*
*This is inclusive of a 5.33% recruitment and retention stipend.
Position Number: 02021-2503
Location: Augusta, Portland, or Caribou, Maine
This is a full-time position that can be located in Augusta, Caribou, or Portland and allows for partial teleworking (up to 3 days per week) with management approval.
Job Duties:
This full-time position works with a dedicated team of professionals to ensure or improve the health, safety and welfare of older adults and adults with disabilities by monitoring program compliance with evolving federal statues, program rules, and other criteria. This position is responsible for collaborating with program managers, program administrators, supervisors, contracted agencies, and others in carrying out the assigned duties. This position may require travel to service provider locations to complete on-site quality assurance and compliance monitoring activities. This position reports directly to the Quality Assurance Manager.
Major Duties Include:
• Conduct a range of monitoring and surveillance activities to determine the Department's compliance with Home and Community Based Services (HCBS) requirements, particularly to determine the rate of compliance with performance measures detailed in each of the HCBS programs.
• Plan and conduct program reviews in accordance with established processes and protocols, which include interfacing with community HCBS providers and/or agencies.
• Collect, review, and assess data from OADS data systems, community providers, and other sources as needed, to determine compliance with program requirements.
• Conduct data monitoring activities related to sustaining corrective action that was implemented due to federal audit findings and monitor compliance with the Reportable Events System rule (14-197 Chapter 12).
• Work cooperatively with a variety of stakeholders, including community-based providers, OADS staff, other DHHS and State offices, and other external entities.
• Use MS Excel and other electronic tools (e.g., PowerBI) to accurately record and summarize data.
• Stay current on HCBS waiver renewals, performance measures, and reporting requirements.
• Provide accurate and timely responses to data requests and other data projects.
• Participate in initiatives as assigned to support the Department's and Office's goals and objectives.
• Provide excellent customer service in conducting all work.
• Participate in meetings as assigned.
Minimum Qualifications:
To qualify, you must have eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.
Preference will be given to applicants with a bachelor's degree in social services or a related field, experience in conducting program compliance work, and experience with quality assurance and quality improvement development of services for older adults and persons with disabilities.
Please tell us about your experience in the following areas in your cover letter:
1) Knowledge of Medicaid programs or other related healthcare services and the ability to determine compliance with service delivery requirements (e.g., performance measures, quality monitoring, and/or other accreditation activities).
2) A demonstrated ability to obtain, review, aggregate and report on data.
3) A history of utilizing Microsoft programs, particularly Excel, Sharepoint, PowerBI, Outlook and Teams.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The Office of Aging & Disability Services (OADS) within DHHS oversees a broad range of services for older adults and adults with disabilities; home and community-based services (HCBS); long term services and supports (LTSS); a comprehensive system of support for individuals with intellectual and developmental disabilities and brain injuries; consumer-directed services; quality assurance and quality improvement services including independent assessment services; adult protective services; and public guardianship and/or conservatorship services for individuals who are incapacitated. OADS fulfills its mission through: Prevention, Intervention, Care Management, Community Partnerships, Policy and Information Services.
Application Information:
For additional information about this position please contact Jesse White at 207-561-4392 or by email at Jesse.H.White@Maine.gov
To apply, please upload a resume, post-secondary transcripts and cover letter addressing the 3 competency areas in the Requirements section. Applications submitted without a cover letter will be deemed incomplete and may not be reviewed. Please submit all documents or files in PDF format.
To request a paper application, please contact MandyHernandez@Maine.gov
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
- Retirement Plan - The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
- Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.