Information Compliance Specialist
University of Glasgow
Bearsden, Glasgow, UK
Published 1 week ago
Compliance Management Systems / Technology
Job Purpose
As an information practitioner, provide professional, sound and timely guidance and deliver training, tailored to the operational, legislative and regulatory requirements of the University, specifically the Freedom of Information (Scotland) Act 2002, Data Protection Laws and the Environmental Information (Scotland) Regulations 2004 (EISR). To interpret and identify diverse business needs with the objective of developing strategic information management policy and procedural recommendations for the University. To apply specialist records and information management expertise in collaboration with University Schools, Colleges and Services and contribute to an increase in good records and information management practices across the University.
Main Duties and Responsibilities
1. Lead on FOI enquiries, Subject Access Requests, Data Protection Impact Assessments and other data protection related enquiries and records and information management provision.
2. Provide specialist practitioner advice to members of University staff. Raise awareness of their legislative responsibilities and obligations under the Freedom of Information (Scotland) Act 2002, Data Protection Laws and related information management legislation and assist in leading activities to best meet the University's compliance requirements.
3. Contribute to the management and review of the University's Information Asset Register (IAR).
4. Relying on a detailed knowledge and understanding of information legislation, assist in the consultation, as appropriate, between Heads of School/College/Service, University legal advisers and relevant third parties in resolving complex and sensitive information compliance and records and information management cases.
5. Contribute to the design and delivery of an information compliance suite of training materials.
6. Monitor and evaluate initiatives in information compliance within the Higher Education sector and beyond, to assess their applicability for the University and its requirements.
7. Contribute to the development, revision and production of University records and information management practices, policies and guidance to substantially improve the management of the University's information resources, particularly in relation to digital records.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential:
A1 Scottish Credit and Qualification Framework level 9 (Ordinary Degree), and relevant formal training i.e. a recognised postgraduate qualification in records and information management with a demonstrable commitment to continuous professional development/or significant experience of records and information management in a complex corporate environment.
A2 A demonstrable and comprehensive practical knowledge of contemporary record keeping.
A3 Knowledge of records management, data protection and freedom of information legislation in a complex public sector environment.
A4 Awareness of the impact and issues evolving from UK information legislation case law.
A5 Awareness of the changing situation regarding Data Protection Laws and an awareness of the potential impact on the University.
A6 Demonstrable experience of working with Office 365.
Desirable:
B1 Recognised postgraduate qualification in records and information management with a demonstrable commitment to continuous professional development.
B2 Knowledge and awareness of the developing capabilities of IT systems, including Office 365 and specialist systems developed to meet the need of the records and information management market.
B3 Data Protection qualification.
Skills
Essential:
C1 Effective communication, both written and verbal.
C2 Demonstrable and extensive training and presentation experience.
C3 Ability to work with all levels of University staff.
C4 Ability to work, under pressure, to tight timescales whilst ensuring high level of personal productivity.
C5 Ability to interpret institutional needs.
C6 Attention to detail.
C7 Discretion and diplomacy.
C8 Demonstrable ability to exercise judgement and show initiative to resolve problems independently.
Desirable:
D1 Project management - complex information or compliance projects.
Experience
Essential:
E1 Relevant extensive professional experience in a records and information management and information compliance role.
E2 Coordination of information audits, especially in relation to records migration projects e.g. SharePoint.
E3 Provision of in-depth advice, guidance and training on aforementioned information governance and legislation.
Terms and Conditions
Salary will be Grade 7, £40,247 - £45,163 per annum.
This post is full time and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.
Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athena… and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
Vacancy Ref : 159031 Close Date : 04-Dec-2024 23:45
As an information practitioner, provide professional, sound and timely guidance and deliver training, tailored to the operational, legislative and regulatory requirements of the University, specifically the Freedom of Information (Scotland) Act 2002, Data Protection Laws and the Environmental Information (Scotland) Regulations 2004 (EISR). To interpret and identify diverse business needs with the objective of developing strategic information management policy and procedural recommendations for the University. To apply specialist records and information management expertise in collaboration with University Schools, Colleges and Services and contribute to an increase in good records and information management practices across the University.
Main Duties and Responsibilities
1. Lead on FOI enquiries, Subject Access Requests, Data Protection Impact Assessments and other data protection related enquiries and records and information management provision.
2. Provide specialist practitioner advice to members of University staff. Raise awareness of their legislative responsibilities and obligations under the Freedom of Information (Scotland) Act 2002, Data Protection Laws and related information management legislation and assist in leading activities to best meet the University's compliance requirements.
3. Contribute to the management and review of the University's Information Asset Register (IAR).
4. Relying on a detailed knowledge and understanding of information legislation, assist in the consultation, as appropriate, between Heads of School/College/Service, University legal advisers and relevant third parties in resolving complex and sensitive information compliance and records and information management cases.
5. Contribute to the design and delivery of an information compliance suite of training materials.
6. Monitor and evaluate initiatives in information compliance within the Higher Education sector and beyond, to assess their applicability for the University and its requirements.
7. Contribute to the development, revision and production of University records and information management practices, policies and guidance to substantially improve the management of the University's information resources, particularly in relation to digital records.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential:
A1 Scottish Credit and Qualification Framework level 9 (Ordinary Degree), and relevant formal training i.e. a recognised postgraduate qualification in records and information management with a demonstrable commitment to continuous professional development/or significant experience of records and information management in a complex corporate environment.
A2 A demonstrable and comprehensive practical knowledge of contemporary record keeping.
A3 Knowledge of records management, data protection and freedom of information legislation in a complex public sector environment.
A4 Awareness of the impact and issues evolving from UK information legislation case law.
A5 Awareness of the changing situation regarding Data Protection Laws and an awareness of the potential impact on the University.
A6 Demonstrable experience of working with Office 365.
Desirable:
B1 Recognised postgraduate qualification in records and information management with a demonstrable commitment to continuous professional development.
B2 Knowledge and awareness of the developing capabilities of IT systems, including Office 365 and specialist systems developed to meet the need of the records and information management market.
B3 Data Protection qualification.
Skills
Essential:
C1 Effective communication, both written and verbal.
C2 Demonstrable and extensive training and presentation experience.
C3 Ability to work with all levels of University staff.
C4 Ability to work, under pressure, to tight timescales whilst ensuring high level of personal productivity.
C5 Ability to interpret institutional needs.
C6 Attention to detail.
C7 Discretion and diplomacy.
C8 Demonstrable ability to exercise judgement and show initiative to resolve problems independently.
Desirable:
D1 Project management - complex information or compliance projects.
Experience
Essential:
E1 Relevant extensive professional experience in a records and information management and information compliance role.
E2 Coordination of information audits, especially in relation to records migration projects e.g. SharePoint.
E3 Provision of in-depth advice, guidance and training on aforementioned information governance and legislation.
Terms and Conditions
Salary will be Grade 7, £40,247 - £45,163 per annum.
This post is full time and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.
Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athena… and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
Vacancy Ref : 159031 Close Date : 04-Dec-2024 23:45