Lexcel and ISO Compliance Assistant
Birketts
Ipswich, UK
Published 3 days ago
Compliance Management Systems / Technology
Full time
The firm
Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.
We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.
Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.
With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.
Purpose of job
Educated to GCSE level (or equivalent).
Advantageous experience would include:
At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:
Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.
We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.
Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.
We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.
Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.
With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.
Purpose of job
- To effectively provide support to the Head of Accreditations in ensuring that the firm's compliance and regulatory regime meets current requirements, conditions and client expectations.
- To support the firm's accreditations in Lexcel and CQS.
- To effectively provide support to the HOA to ensure the firm's compliance with the (CMS) Combined Management System for ISOs.
- To help ensure that Birketts' professional service, networks, infrastructure and services remain secure, working with development, technical, operations and other internal teams to ensure that Birketts' data and offerings are secure by design.
- To support the Data Protection Officer in Birketts LLP's compliance with all DPA 2018 & GDPR Legislation.
- To collate information security audit outcomes and reviews.
- Scheduling future audits/reviews with relevant stakeholders.
- Support the implementation of a information security awareness and training programme. Collating training results and outstanding training.
- To assist with investigations into suspected and actual security incidents in accordance with the security incident management standard, produce reports with recommendations and ensure any remedial action is taken.
- Assist with collation of information for the Senior Management Team, Information Asset Owners (IAOs) and the Senior Information Risk Owner (SIRO) as required.
- Work with internal stakeholders to develop relationships to help promote and improve information security and provide security advice on procurements, projects and new initiatives as required.
- Work with external stakeholders, internal auditors and our Accreditor as required.
- Support the HOA with the annual certification processes.
- Undergo weekly review of internal monitoring system reports.
- Collate and enter new supplier details onto the register and follow up renewals when required.
- Enter new employees onto the firms CQS register and issue required training.
- Assisting with the firm's business continuity management system and scheduling BC exercises/tests as required.
Educated to GCSE level (or equivalent).
Advantageous experience would include:
- Experience of ISO 27001, ISO 14001, ISO 22301 and/or ISO9001 management framework.
- Prior experience of managing GDPR and data security methodologies.
- Results orientated, willingness to commit to a direction and drive operations to completion.
- Ability to articulate a vision of transformation efforts and a sense of mission.
- Ability to handle complaints, settle disputes and resolve conflicts and negotiate with others.
- Ability to break down complex problems and projects into manageable goals.
- Ability to get to the heart of the problem and make sound and timely decisions to resolve problems.
- Excellent communication skills, including experience of influencing outcomes, with interpersonal and negotiating skills.
- Strong written and oral communication skills. Ability to communicate with colleagues at all levels of seniority and liaise effectively with other internal departments and external contacts.
At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:
- 25 days holiday (FTE) plus Bank Holidays
- Long Service holiday award - 1 extra week every 10 years continuous service
- Private Healthcare with BUPA (offered after probation is passed)
- Scottish Widows Pension Scheme (5% employer / 5% Employee)
- Staff Profit Share and Individual Performance Bonus Scheme
- Salary sacrifice (Pensions, Staff Profit Share)
- Life Assurance - 4 x salary / Permanent Health Insurance
- Paid CSR Day
- Enhanced Maternity/Paternity Leave
- Subsidised gym membership
- Electric car scheme
- Agile/Hybrid Working Policy
- Dress for your Day Policy
Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.
We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.