Special Services Secretary and Records Compliance Specialist
Sweetwater County School District #1
Rock Springs, WY 82901, USA
Published 2 weeks ago
Compliance Management Systems / Technology
Full time
Position Type:
Administrative Support Services/Secretary - 12 Months
Date Posted:
4/17/2025
Location:
Central Administration - Human Resources
Date Available:
When Filled
Closing Date:
When Filled
weetwater County
School District Number One
P.O. Box 1089
Rock Springs, WY 82902-1089
CLASSIFIED PERSONNEL JOB DESCRIPTION
Job Title: Special Services Secretary/Records Compliance Specialist
Location: Central Administration Bldg. Department: Special Services
Reports To: Director of Special Services
Terms of Employment:
Months Per Year 12 Full Time X Hours Per Week 40
Salary Classification S-III $22.15
Nature and Scope of Job:
Maximum degree of confidentiality required as it pertains to the Family Educational Rights and Privacy Act of 2002. Assimilate and apply in a timely manner new job-related information that may vary in complexity. Manage complete student records system from initial referral to final staffing. Provide assistance and support to Special Education teachers and other staff as required; to organize, coordinate, and perform clerical duties to effectively meet the needs of special services students and staff.
Job Functions
Essential Functions:
1. Ability to work independently with limited supervision.
2. Work duties require adaptive thinking with substantial intricacy and considerable analysis of daily operation of the department and district wide special services.
3. Daily contact with teachers, certified staff, parents, and outside agencies.
4. Assist staff with questions regarding compliant documentation related to federal and state special education rules and regulations .
5. Assist staff with following district procedures regarding compliance of developing IEP's and drafting evaluation reports.
6. Assist staff in meeting timelines and ensuring compliance of documentation prior to filing.
7. Copy, distribute and record the exchange of student records to/from other agencies, school districts and parents.
8. Daily compilation of permanent student records in order to protect the confidentiality of personally identifiable information at collection, storage, disclosure, and destruction stages.
9. Assist with biannual 684 Report to meet WDE requirements.
10. File completed paperwork and routinely review files to ensure quality of the complete records.
11. Compiling and mailing IEP documents home to parent/guardian of student(s).
12. Secretary to Assistant Special Education Director for student services.
13. Assist with new student enrollment and establish paperwork completion in IEP database.
Other Functions:
1. Assist workshop presenters with any needs to facilitate a workshop for district staff.
2. Communicate with the Director and Assistant Director on a regular basis regarding progress and/or concerns about job tasks.
3. Communicate effectively and respectfully with office and district staff.
4. Assist office personnel with projects as needed.
EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL DUTIES OF THIS JOB
Job Qualifications
Knowledge, Skills and Mental Ability:
Basic computer knowledge with Apple.
High level of organizational skills.
Ability to complete detailed tasks despite numerous interruptions.
Ability to work with outside agencies, parents and other school districts while maintaining strict confidentiality.
Minimum Requirements (Education, License, Certification, Experience or Formal Training):
High school diploma.
Equipment Used:
Apple products,
Copy machine(s)
Typewriter
Multi-line phone
FAX machine
Shredder
Times 2 filing system.
Physical Demands:
Ability to file records from floor to a height of 7 feet.
Adequate hearing and vision skills.
Be able to work under time constraints.
Be able to sit for up to 4 hours at a time.
Be able to work at a computer monitor for a majority of the day without fatigue or discomfort.
Ability to accurately-take hand written or typed notes during meetings.
Upper body strength to lift 50 pounds and carry 50 feet
Tolerate fluorescent lighting.
Must be able to handle frequent and loud distractions.
Environmental Demands:
Non Air- conditioned buildings.
Occasional exposure to weather extremes.
Must be able to work in extreme heat.
Administrative Support Services/Secretary - 12 Months
Date Posted:
4/17/2025
Location:
Central Administration - Human Resources
Date Available:
When Filled
Closing Date:
When Filled
weetwater County
School District Number One
P.O. Box 1089
Rock Springs, WY 82902-1089
CLASSIFIED PERSONNEL JOB DESCRIPTION
Job Title: Special Services Secretary/Records Compliance Specialist
Location: Central Administration Bldg. Department: Special Services
Reports To: Director of Special Services
Terms of Employment:
Months Per Year 12 Full Time X Hours Per Week 40
Salary Classification S-III $22.15
Nature and Scope of Job:
Maximum degree of confidentiality required as it pertains to the Family Educational Rights and Privacy Act of 2002. Assimilate and apply in a timely manner new job-related information that may vary in complexity. Manage complete student records system from initial referral to final staffing. Provide assistance and support to Special Education teachers and other staff as required; to organize, coordinate, and perform clerical duties to effectively meet the needs of special services students and staff.
Job Functions
Essential Functions:
1. Ability to work independently with limited supervision.
2. Work duties require adaptive thinking with substantial intricacy and considerable analysis of daily operation of the department and district wide special services.
3. Daily contact with teachers, certified staff, parents, and outside agencies.
4. Assist staff with questions regarding compliant documentation related to federal and state special education rules and regulations .
5. Assist staff with following district procedures regarding compliance of developing IEP's and drafting evaluation reports.
6. Assist staff in meeting timelines and ensuring compliance of documentation prior to filing.
7. Copy, distribute and record the exchange of student records to/from other agencies, school districts and parents.
8. Daily compilation of permanent student records in order to protect the confidentiality of personally identifiable information at collection, storage, disclosure, and destruction stages.
9. Assist with biannual 684 Report to meet WDE requirements.
10. File completed paperwork and routinely review files to ensure quality of the complete records.
11. Compiling and mailing IEP documents home to parent/guardian of student(s).
12. Secretary to Assistant Special Education Director for student services.
13. Assist with new student enrollment and establish paperwork completion in IEP database.
Other Functions:
1. Assist workshop presenters with any needs to facilitate a workshop for district staff.
2. Communicate with the Director and Assistant Director on a regular basis regarding progress and/or concerns about job tasks.
3. Communicate effectively and respectfully with office and district staff.
4. Assist office personnel with projects as needed.
EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL DUTIES OF THIS JOB
Job Qualifications
Knowledge, Skills and Mental Ability:
Basic computer knowledge with Apple.
High level of organizational skills.
Ability to complete detailed tasks despite numerous interruptions.
Ability to work with outside agencies, parents and other school districts while maintaining strict confidentiality.
Minimum Requirements (Education, License, Certification, Experience or Formal Training):
High school diploma.
Equipment Used:
Apple products,
Copy machine(s)
Typewriter
Multi-line phone
FAX machine
Shredder
Times 2 filing system.
Physical Demands:
Ability to file records from floor to a height of 7 feet.
Adequate hearing and vision skills.
Be able to work under time constraints.
Be able to sit for up to 4 hours at a time.
Be able to work at a computer monitor for a majority of the day without fatigue or discomfort.
Ability to accurately-take hand written or typed notes during meetings.
Upper body strength to lift 50 pounds and carry 50 feet
Tolerate fluorescent lighting.
Must be able to handle frequent and loud distractions.
Environmental Demands:
Non Air- conditioned buildings.
Occasional exposure to weather extremes.
Must be able to work in extreme heat.